Obstetrics, Gynecology & Reproductive Sciences

Pre-and Post-award Procedures

Pre-Award Procedures

All Pre-Award effort supporting ObGyn & RS takes place in the consolidated Research Management Services (RMS) Team J.

RMS Manager	Michelle Kim Stevens	415/476-9730
Research Services Coordinator CRS	Keith Jones	415/278-1865
Research Services Coordinator Ob/Gyn/GS, Gynecologic Oncology, MFM, REI, Uro-Gynecology	Christine Van Dyke	415/297-0560
Research Services Coordinator ANSIRH, OB GYN-ZSFG/Bixby	Ashwini Parsana	415/819-0761

ZSFG Division Information

Please Note: Please Note: All SFGH division PIs must first consult with either Siobhan Hayes (Bixby PIs) or Jane Meier (SFGH-based PIs) before contacting RMS.

ZSFG Division	Jane Meier	415/206-3639
Bixby Center	Siobhan Hayes	415/476-2634

Important Note: Deadline for approval of all external contracts, grants and clinical trials are 10 business days before due to sponsor. Budgets and narratives must be in final form at the time submitted to the Chair/CRS Director.

Research Management Services (RMS) supports the preparation and submission of all proposals and sponsor correspondence* for the following funding types:

• All NIH award mechanisms (R, K, F, P, U, T)
• Other federal agencies, including CDC, HRSA, DoD
• State Contracts (RFP only, not sole source)
• All non-profit grants and fellowships
• International grants and fellowships
• Federal contracts
• CIRM awards

* Sponsor correspondence includes:

• New proposals
• Subcontracts
• After-the-Fact proposals
• Just-in-Time reports
• Progress reports (non-competing continuations)
• Competing renewals
• Carry-forward requests
• No-cost extensions
• Final reports

Post-Award Management and Administration

The Department has a set of procedures for the management and administration of post-award activities. These procedures guide post-award staff in the administration of extramural funding. These include:
Post Award Management An Overview
Fund Setup Procedure
Monthly Reconciliation Procedure
BSR Template 050608
BSR Workbook Tutorial 040208

Fund Close-Out Procedures:

ExampleAClosingFunds
ExampleBClosingFunds

Principal investigators can expect post-award staff to provide ongoing fund expense and revenue information for review and management as well as fund close-out activities for completed contracts, grants and clinical trials. The following individuals cover post-award activities:

Research Enterprise Director	Eric W. Ormsby	415/476-4428
Urogynecology, WHCRC, ANSIRH	Michele Benjamin	415/476-6808
Ob/Gyn/GS, Gynecologic Oncology, REI	Margie Dere	415/502-8452
CRS	Jeffrey Liu	415/502-3354
MFM, PRHE	Sara Thompson	415/502-2613
MFM, PTBi	Saiqa Anne Qureshi	415/476-2052

ZSFG Division

SFGH Division	Cecilia Zhao	415/206-5671
Bixby Center	Mary de la Roca John Rosin Michele Benjamin	415/514-3505 415/502-5646 415/476-6808

The Department makes every effort to provide principal investigators with the tools to submit proposals and to provide information for investigators to manage their awards. Additional Pre-and Post-Award information can also be obtained from:

Research Administration (Department-based)	Eric W. Ormsby	415/476-4428
SFGH Division	Jane Meier	415/206-3639
Bixby Center of SFGH Division	Sarah Glass	415/502-4097

Clarification on New NIH Salary Cap
Additional guidance has been received from the National Institutes of Health (NIH) regarding the NIH Salary Cap Notice. The following matrix explains the implementation of the changes from Executive Level 1 to Executive Level 2.

NIH_SalCap_matrix

NIH has also provided rebudgeting examples and additional NIH guidance.